# IVF Software in the UK for Fertility Clinics


> Source: https://www.vitrifysoftware.com/united-kingdom/


Run your UK fertility clinic on one cloud platform for patients, embryology, cryo storage and billing, with structured records for HFEA reporting and encrypted, audit ready data handling under UK GDPR.


UK FERTILITY MARKET

## A licensed and closely reported market

Fertility treatment in the United Kingdom is carried out under licence, and clinics work across both NHS funded and private pathways, often for the same patient. Teams also operate across four nations with their own health systems and inspectorates, so a clinic group can be answering to more than one body at once.

Vitrify keeps the whole patient path in one cloud system, so a UK clinic holds patients, embryology, cryo storage and billing together, with the record trail built as the work happens rather than assembled afterwards.

REGULATION IN THE UNITED KINGDOM

## Records ready for the HFEA

Assisted reproduction in the United Kingdom is governed by the Human Fertilisation and Embryology Act 1990, as amended in 2008. The Human Fertilisation and Embryology Authority licenses and inspects clinics and maintains the national Register that licensed clinics submit treatment and outcome data to. Vitrify supports that work with structured treatment records, digital consent with validity and expiry tracking, embryology step logs and audit trails, so the data a clinic has to report is captured at the point of care.

Personal data is handled in line with UK GDPR and the Data Protection Act 2018. Vitrify protects records with encryption in transit and at rest, role based access and audit logging. Clinics in England are also inspected by the Care Quality Commission, with separate inspectorates in Scotland, Wales and Northern Ireland, and the same access logs and record history serve those inspections too.

ONE PLATFORM

## What Vitrify gives UK clinics

Reporting sits at the front for UK clinics, so every view of the EHR and EMR is role based and logged. The same controls run through lab management, which records each embryology step, and cryo storage, which maps frozen embryos, eggs and sperm to the vial and tracks consent validity against it.

Enquiries and follow ups run through the inbuilt CRM, marketing tools show where patients come from, and our data migration team brings older records across cleanly.

LANGUAGE AND SUPPORT

## English interface, cloud access

There is nothing to install, so Vitrify opens in a browser anywhere in the United Kingdom. The interface is in English, scheduling follows Greenwich Mean Time and British Summer Time, and billing is settled in USD. Help is by email and chat, with a 7 day free trial.

FAQ

## Vitrify for UK clinics: common questions

### Does Vitrify work for IVF clinics in the UK?

Yes. Vitrify is cloud based and opens in any browser, so clinics in England, Scotland, Wales and Northern Ireland use it with no local install.

### Does Vitrify support HFEA record keeping and reporting?

Vitrify holds treatment, consent and embryology records in a structured form with audit trails, so the data a licensed clinic reports to the HFEA Register is captured as the work happens. Vitrify is a software system and is not itself licensed or endorsed by the HFEA.

### How is patient data handled under UK law?

Records are encrypted in transit and at rest, with role based access and audit logs, in line with UK GDPR and the Data Protection Act 2018.

### Can we move records from our current system?

Yes. Our data migration team transfers patient, lab and billing records with checks that confirm every record arrived, with no downtime.