Essential EHR Features Every Fertility Clinic Should Use
Table of Contents Introduction Why EHRs Are Critical in Fertility…
Track Conversions Across Every Channel
Vitrify lets IVF clinics track lead sources and conversions across WhatsApp, calls, SMS and ads, so no patient is lost to missed follow-ups or unclear data.
- It’s scalable and secure
- Artificial intelligence feature
Thousands of
users have faith in us
Celebrated for reliability, innovation, support and performance excellence.
4.7
Capterra
Best IVF Clinic Management Solutions
4.3
G2 Rating
Highest Rated IVF Tracking Systems
4.9
Trustpilot
Leading Fertility Software for Clinics
Trusted by 100+ Clinics across 25 countries
Trusted by Leading Fertility Clinics Globally
Excellent
436 reviews on
- Trustpilot
MORE FEATURES
Advanced Features Designed to Empower Fertility Clinics
Source-Based Tracking
Know whether patients came from Instagram, Google, calls, or walk-ins.
Appointment Journey
Follow each lead through their journey—from first message to final visit.
WhatsApp & Call Integration
Auto-track messages, missed calls, and inquiry responses.
Funnel Insights
See how many leads drop off at each stage.
Conversion Dashboard
View live data on who booked, who didn’t and why.
Auto Lead Capture
Auto-log inquiries from forms, chats, and landing pages into your CRM.
Performance Alerts
Get notified when response times are low or leads go cold.
Team Assignment Logs
Track which team member handled which inquiry and when.
Channel Comparison
Compare lead performance across channels like Meta ads, Google and referrals.
Response Time Tracking
Measure how fast your team responds to new leads or messages.
Lost Lead Reasons
Tag why a lead didn’t convert—budget, timing, no show, etc.
Conversion Rate by Doctor
See how different doctors or departments perform on lead conversion.
ADVANCED SECURITY
Secure Access to All Your Lead Sources: Vitrify Tracking System
Track every patient inquiry from WhatsApp, phone, SMS, ads, or walk-ins—securely and in real time. Vitrify ensures encrypted access, role-based permissions and centralized visibility across your marketing and follow-up efforts.
- WhatsApp, Call & Form Integration
- Constant Updates
Manage Finances
Track clinic revenues, expenses and payments easily with Vitrify’s integrated finance tools. Get real-time visibility into billing, collections and outstanding dues.
Streamlined Processes
Automate routine tasks, reduce manual entry and improve workflow speed. Vitrify helps teams work faster and smarter with fewer errors and better coordination.
Manage Appointments
Book, reschedule and track appointments across departments using a shared calendar. Reduce no-shows and delays with automated reminders and clear scheduling.
HONORED. CELEBRATED. RECOGNIZED.
Prestigious Awards from Industry Leaders
Displaying certifications that reflect our commitment to enhancing fertility solutions and clinic excellence.
IVF Clinics Choice Award 2025
Excellence in Patient Data Protection 2025
Excellence in Fertility Technology Innovation
Healthcare Digital Transformation Award
Best Cloud-Based IVF Clinic Software
Best Cloud Based IVF Software 2025
ADVANCED SECURITY
Advanced Security for Lead and Patient Data
Vitrify uses encrypted access and role-based controls to keep all patient and lead data safe. From inquiries to billing, every touchpoint is tracked with full compliance and integrity.
- End-to-End Encryption
- Role-Based Permissions
SMART. SECURE. EFFICIENT. RELIABLE.
Powerful Features Designed for IVF Clinics
Better Clarity
Quickly identify which channels bring the most valuable patient leads.
More Conversions
Respond faster to increase booked appointments from incoming inquiries.
Full Visibility
View every step from first contact to consultation booking.
Less Leakage
Stop losing leads by tracking follow-ups and response delays.
Team Accountability
See who followed up, when and what was said.
Cross-Platform Capture
Capture leads from ads, messages, calls, chats and more.
Easy Analysis
Compare campaign performance across sources, branches, or marketing types easily.
Faster Action
Act quickly on cold leads with instant team alerts and tracking.
Custom Filters
Filter by doctor, department, status, or referral source instantly.
Real-Time Sync
All updates reflect instantly across CRM, calendar and reports.
Automated Reports
Generate weekly conversion reports without manual data entry or formatting.
Smarter Budgeting
Invest in campaigns proven to bring patients, not just clicks.
TESTIMONIALS
What our customer’s say about our IVF Sofware
Cody Fisher
“Vitrify transformed our clinic operations. The software is simple, efficient, and keeps everything secure. We couldn’t imagine managing our IVF processes”
Mason
“Our team loves Vitrify! Cycle tracking, patient records, and reports are now organized effortlessly. It's an essential tool for any fertility clinic’s growth.”
Harper
“Our team loves Vitrify! Cycle tracking, patient records, and reports are now organized effortlessly. It's an essential tool for any fertility clinic’s growth.”
Wyatt
“Thanks to Vitrify, our data is secure and accessible anytime. The software’s real-time updates help us stay ahead and improve patient experiences consistently.”
Grayson
“Vitrify made our daily operations smoother. Appointment tracking, cycle management, and reporting are incredibly easy now.”
Alex
“Choosing Vitrify gave us better control over every aspect of our fertility treatments. It’s powerful, easy to use, and constantly improving with new features.”
EXPLORE, LEARN, GROW AND INNOVATE.
Comprehensive Solutions for IVF Clinic Success
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FAQ'S
Frequently Asked Question
Find answers to the most common questions about Vitrify’s IVF software, features, pricing, security and support. We’re here to help you understand how our solutions can streamline your clinic operations and improve patient outcomes.
Can I track leads from WhatsApp and calls?
Yes. Vitrify automatically logs leads from WhatsApp, phone calls, inquiry forms, and chats—so your team can track every interaction and never lose a potential patient due to missed follow-up.
Will it show who handled each lead?
Absolutely. Every lead is timestamped and assigned. You can view which team member followed up, when they responded, and how the conversation progressed—from first contact to final outcome.
Can I view conversion rates by campaign?
Yes. The dashboard lets you track lead performance by campaign, channel, or clinic branch. It shows how many inquiries converted and where improvements can be made for better ROI.
Does it integrate with our CRM or EHR?
Yes. Vitrify integrates with your existing CRM, EHR, and billing systems. This ensures real-time sync between patient records, leads, appointments, and financial data—without manual re-entry.
Can I filter by hot, warm, or cold leads?
Yes. You can tag and filter leads by priority or status. Easily segment hot, warm, or cold leads and take appropriate follow-up actions based on activity and response history.
Start Your Free 07 Days Trial Today.
Start transforming your clinic operations today with Vitrify — the trusted IVF management software solution.