Consent is only useful if it stays attached to the sample and the donor it applies to. Vitrify keeps donor consent in the donor record and links stored samples to their consent validity, then warns you before a consent expires, so the permission you hold and the material you store never drift apart.
This page is for ART banks and clinics that have to show consent on demand. The capabilities below already ship in Vitrify, sourced from ART bank software and cryo management. Each links to where it is covered. This is about keeping consent with the record, not a legal claim about your obligations.
ART bank software stores all donor details, history, tests, consent and documents in one secure, centralized place. The consent a donor gave sits in the same record as everything else about them, rather than in a separate folder.
On the cryo side, consent sync links stored samples with their consent validity, so a sample is not just findable but tied to the permission that covers it. The connection between what was agreed and what is stored is explicit.
Consent sync auto-notifies on expiration, so the bank is warned before a consent runs out rather than discovering it too late. The system watches the dates so a person does not have to hold them in their head.
Because consent lives with the donor and the sample rather than in a side document, an audit or a query starts from a single place. There is no reconciling a spreadsheet of consents against the material in storage.
Good consent handling comes down to keeping the permission next to the thing it permits. With donor consent in the donor record, sample-level consent validity and alerts before expiry, the clinic can always show that what it stores is covered by what a donor agreed to. For the wider legal picture, the guide on digital consent management goes deeper.
Related: ART bank software. cryo management. the guide to digital consent management.
Consent is stored in the donor record alongside donor details, history, tests and documents in one centralized place.
Yes. Consent sync links stored samples to their consent validity, so the permission stays tied to the sample.
Yes. Consent sync auto-notifies on expiration, so you hear about it before the consent lapses.
